Device rollout and operating guide
Badge-mounted recorders distributed per booth with usage and notice wording.
Turn booth conversations into same-day outcomes
zzzarit's booth meeting lead records let trade show organizers capture each booth meeting with one tap, then receive per-meeting summaries and booth outcome sheets on the same day.
When you need this
A good fit when booth results are collected by survey or phone after the event, leaving only meeting counts and no record of what was discussed.
Tap to start and stop a meeting, then watch the outcome sheet fill in
Try the tap, summary and booth outcome-sheet flow using a fictional booth. No audio is recorded or transmitted.
Sample experience
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Try the controls, then see what changes in the connected view.
What you receive
Per-meeting summary records
Start and stop times with a conversation summary for each meeting.
Same-day booth outcome sheets
Booth-level results in the agreed outcome fields, delivered after the event closes that day.
Agree on what to build and what to prepare
What we can configure
- Badge-mounted recorders
- One or more devices per booth, clipped onto the existing badge strap.
- One tap to start and stop
- Tap once to begin the meeting and once to end it. No app steps, no handwritten logs.
- Summaries per meeting
- Each recording is summarized per meeting and written into the agreed outcome-sheet fields.
- Same-day outcome sheets
- Receive booth-level results after the event closes that day, not a compilation two or three weeks later.
How delivery works
- Define outcome fields
Confirm booth count, devices per booth and the fields recorded on the outcome sheet.
- Distribute and brief
Hand out devices per booth and prepare recording notices and consent wording.
- Capture during the event
Record meetings inside booths, in meeting lounges and away from the stand the same way.
- Deliver same day
Summaries and booth outcome sheets are delivered after the event closes that day.
See how this fits a real event
The context and delivery scope help you compare with your event.
No standalone delivery case is published yet. Try the demo to see the tap, summary and outcome-sheet flow, then scope it against your booth count and outcome fields.
Before you decide
Can an organizer record exhibitor conversations?
Recording assumes the booth representative, a party to the meeting, carries the device. We still recommend notifying visitors in advance and allowing them to decline, and we agree notice wording and refusal handling before the event. We do not provide legal advice.
What if booth staff forget to tap?
Untapped meetings are not recorded. Briefings and usage guidance are part of rollout, and same-day sheets let you correct behavior the next day.
Can summaries be wrong?
Automatic summaries are drafts; they do not guarantee factual or numeric accuracy. Noisy booths and multilingual meetings reduce recognition quality. Critical fields such as amounts or product names are structured so a person confirms them.
Does it work in a loud exhibition hall?
The baseline assumes a badge-mounted device close to the speakers. Booths beside stages or speakers can see lower recognition, so we review booth locations and meeting-table setups in advance.
Are meetings with overseas buyers summarized?
Multilingual meetings can be captured, but translation and summary quality depend on the language and recording conditions. Certified translation review is not included. Share the required languages up front.
Can you use our existing outcome sheet?
Yes, we configure the fields to match it. Highly open-ended narrative fields are difficult to fill from summaries, so we refine them together.
Can exhibitors see their own data?
The organizer decides what is shared back with each exhibitor. Shared fields, delivery method and separation from other booths' data are agreed in advance.
Are we buying the devices?
The standard scope is rental and operation for the event period. Ongoing ownership is scoped separately.
What do you need to prepare a quote?
Booth count, concurrent meetings per booth, event days and outcome fields. Retention and delivery cadence can be decided during consultation.
Make this work for your event
Stop counting meetings as done or not done. Keep what was actually discussed and receive it as a same-day outcome sheet.
- Per-event base system, booth count, devices per booth and event days
- Outcome-sheet fields and template
- Summary language and delivery cadence
- Recording notices, consent and data retention
Booth meeting lead records
Request a quote for this serviceDiscuss the scopeConfirm your configuration. The quote amount is sent by email.
