Turn event registration and badges into a hotel service for organizers

It equips a hotel to sell attendee registration, check-in and badge services to event organizers with a software and operating setup. A one-time rental prepares equipment and on-site operations for one event. This is not a room PMS.

Based on the agreed scope, we deliver software in a builder/editor format for creating events and attendee-form links, choosing personal-data and registration fields, and setting event names and key visuals. Form fields and event operations are defined during adoption planning.

Software is priced as an initial implementation fee plus a monthly software usage fee. Kiosks and printers are purchased separately. Badge design orders, print materials and supplies are optional and quoted by scope and quantity; specific prices are provided after requirements are confirmed.

ZZZARIT recommends kiosk and printer types and quantities after reviewing event size and frequency, peak arrivals, check-in and badge needs, and explains purchasing and operations. We also agree on initial setup and staff training. You do not need to know existing models for a new purchase. If you plan to reuse devices, we check their models and connections.

We advise on the paper type, dimensions and quantities to order based on attendee information, badge size, printer conditions and on-site operations. We help check compatibility and purchasing conditions; print-material costs are calculated separately by quantity.

We shape the service package and organizer price based on event size and frequency, equipment purchase and operations, monthly software fees, print materials and the work the hotel provides.

We provide a basic badge template. If the hotel has no in-house design team, it can also commission badge design from ZZZARIT as a separately scoped option. Deliverables and revision scope are quoted separately.

Attendee details can be collected through event-form links. Depending on the agreed scope, the setup can include spreadsheet rosters, QR or barcode check-in, walk-ins, edits and badge reprints. We define shared equipment across one event and separate rosters and settings for different events.

Before adoption, the parties agree on fields collected, access permissions, each party's management role, the retention period and deletion process. Actual data responsibilities follow the roles and contract agreed by the hotel, organizer and software provider.